COVID-19 and your Wedding or Function Booking

Posted on 17/03/2020
by aquavue

We understand how stressful and confusing the COVID-19 situation is, especially for couples planning their big day. Many brides and grooms have had to postpone or cancel their wedding celebrations because of the current global health climate. Now, we don’t know when the norm will again grace us, however we are hoping times are upon us.

If you’re currently planning a wedding or other event at Aquavue that is meant to take place in the next few months, we imagine that you have probably had thoughts of postponing your event to a future date. We want you to be aware, that if you feel the need to do this, we will work with you to find a new date that not only suits us both but also your other suppliers. There will be no additional fees or charges, we’ve got your back!

Stage 3 Restrictions (effective from midday Friday 3rd July):

We understand that the easing of restrictions can sometimes be confusing so we have confirmed the newly released restrictions with government bodies and asked the questions that we’re all wanting to know. The following points will apply to any events taking place throughout stage 3 restrictions.

Aquavue is subject to both the Restaurant COVID Safe Industry Plan as well as the Wedding Industry COVID Safe Plan, released and approved by the Queensland Government and Queensland Health. The following information has been taken from these plans. 

BOOKINGS/TRACKING
  • Guests that have not been pre-organised by the event host are not able to enter the venue.
  • All event hosts must provide contact details to the venue for each guest for contact tracing purposes. These details must include full name, phone number and address.
  • We suggest to event hosts that they send out an email or text message to all guests at least one week from the event to remind them not to attend if they feel unwell by any means.
REFUSING ENTRY TO PATRONS
  • Anybody displaying symptoms of COVID-19 will be refused service and will be asked to leave the premises.
QUEUING AND INTERACTION BETWEEN PATRONS
  • Guests must minimise interaction between themselves and others where possible. Mingling should be kept to a minimum.
  • Guests who choose to leave the venue to smoke and take phone calls should adhere to social distancing.
DINING IN AND SERVICE
  • Patrons of different households must be kept separated by 1.5 metres
  • Members of the same household are not required to physically distance
  • Hand sanitiser will be made available throughout the venue
  • No condiments may be left on the tables (including salt and pepper shakers), instead staff will provide single serves in disposable packaging
  • Table water is not available, water may be obtained by the glass from the bar
  • Bar service is permitted, however staff will monitor the number of guests in the bar at one time to ensure social distancing is adhered to.
  • Self-service food items (including buffets, platters and grazing tables) are not permitted. These items will be served by staff instead.
  • Cakes being served to guests cannot be on display or used for cutting of the cake.
ENTERTAINMENT & PHOTOGRAPHY
  • Dancefloors are not allowed with the exception of the wedded couple and their parents. No other dancing is permitted.
  • Live music and DJs are permitted providing that they comply with existing regulations relating to live music.
  • Entertainment that involves sharing props (eg. photography booths) is not permitted. Photobooths are ok however props are not to be used.
  • All photography should adhere to social distancing requirements, note that members of the same household are not required to physically distance.
  • Consider playing games such as the shoe game to entertain your guests whilst allowing them to remain seated.
SIGNAGE AND FLOOR MARKINGS
  • Generally we would take down any unnecessary signage to create a cleaner dining area however, we are unable to remove any signage or floor markings relating to COVID-19 compliance.

So what does this mean?

All events up to mid-July have been postponed or cancelled. Providing the restrictions continue to ease, any events from August 1st will be able to go ahead providing that any regulations that are still in place (eg. 4m2 per person, social distancing and sharing or self-serve food) are adhered to. Your functions coordinator will guide you through these restrictions to the best of their ability and assist you in making any changes that are necessary.
If some regulations are still in place, we will be adapting our offerings to suit, for example, if food sharing or self-serve food (platters, canapes and grazing tables) is still not allowed, we will look at serving taster plates to each guest (ie, one or two of each canape type) or mini grazing plates instead. Some of these regulations may also impact your seating plans/maximum numbers, so it’s best to be prepared for this.

In order to keep your guests entertained and seated, we suggest playing ‘games’ such as the shoe game.
Here’s a list of some games that you might be interested in playing:

  • Bride and Groom Trivia: Let one lucky guest from each table make a play to take home the centerpiece or a prize. Create a list of trivia questions about the bride and groom for guests to answer. Have the DJ or a wedding party member read the answers. The person at each table with the most correct answers wins.
  • Couple’s Crossword: Another way to test your guests’ newlywed knowledge is to create a crossword puzzle entirely based on information about the bride and groom. Winners with the most correct answers for this wedding game don’t have to win anything beyond bragging rights.
  • Wedding Couple Mad Libs: Want marriage and love advice from your family and friends? Create a Mad Libs-style template for guests to fill out at their tables. This is one of the wedding games guests can do alone, or the whole table can get in on the fun, sharing their tips on how to keep the spark alive, where to go on “married dates,” and other words of wisdom.
  • Wedding Shoe Game: Ice breakers aren’t just for business meetings; they can also be wedding games to help guests get to know the bride and groom that much better. One popular example is the Wedding Shoe Game, in which the bride and groom are seated in chairs back to back. Shoes are removed so that the groom holds one of his own and one of the bride’s, and vice versa for the bride. Either the DJ or a member of the wedding party reads the questions out loud for the entire reception group to hear. In response, the couple raises the shoe of the person who the answer to the question best represents. To get your guests more involved, have them submit questions into a box prior to the start of the game. For preset questions, consider the following:
    • Who has more clothing?
    • Who is most likely to fall asleep during a movie?
    • Who has the better shower singing voice?
    • Who is the better dancer?
    • Who made the first move for a kiss?

    DIY Tip: A great way to get guests involved is by giving each person a stick with a picture of the bride’s face on one side and the groom’s on the other. When each question is asked, guests can hold up the picture that corresponds to their guess.

  • Stand Up, Sit Down: All that sitting during the reception can be hard on guests’ backsides. Get them on their feet with a trivia game that instructs people to stand or sit in response to questions about the bride and groom.
  • I Spy Wedding Game: One of the more popular wedding table games, the I Spy Wedding Game is a win-win for guests and the newlywed couple. Similar to a scavenger hunt, this wedding games activity instructs guests to use their personal cameras or disposables provided by the couple to seek, find and snap pics of different moments from your memorable day. The guests have fun doing it, and you get to see events from the day you might’ve missed. Win-win! Below are a few pictures to include on the guests’ I Spy Wedding Game hunt:
    • A group selfie
    • A picture of the bride in her dress
    • A funny face
    • A kiss
    • A sparkling drink
    • A tasty treat
    • An old-school dance move
    • A person laughing
    • A table clinking glasses
    • A favorite decoration

    DIY Tip: Print up cards to place at each guest’s seat or create a sign or chalkboard with the instructions. If you want your wedding photos shared on social media, include a hashtag so you can see all the fun from your wedding games.

“This isn’t what I imagined, I want to postpone my event”

WE UNDERSTAND! We totally get that this is not the event you had originally planned back in 2019 when the world was Corona free.
If you would prefer to postpone your event, and you have an alternative date in mind for later in 2020, or even in 2021, please let us know so we can put it on hold for your event.
A suggestion from us would be to consider looking into Monday to Friday options as you may find it a lot easier to plan for your new event date. It’ll really help out a lot of your vendors also!

New Bookings:

We are currently taking new bookings for weddings and events from September onwards. We anticipate the 2020/21 wedding season to be big and dates are already filling fast, so secure your dates ASAP!
We have released a COVID-19 RESPONSE weddings brochure which contains adjustments to packages, smaller numbers and a smaller minimum spend. Please find these packages under the FUNCTIONS tab of this website. These packages are valid for the remainder of 2020 and are subject to change according to current or updating restrictions.

Function Cancellation Policy:

  • Event holders are encouraged to postpone to another date or place the booking on hold until further notice. Any bookings on hold or postponed will retain the value and will resume at a later date.
  • Should you wish to proceed with cancellation, you will be provided with store credit or vouchers to use at a later date. These are valid for three years.

For more information surrounding Aquavue’s procedures of policies during the COVID-19 pandemic please head to: https://www.aquavue.com.au/aquavue-procedures-covid-19/

Wishing everyone health and happiness during this difficult time!

xoxo Aquavue Team

Updated: 13th July 2020 3.05pm